Management and co-ordination of PAR agenda

Institutional responsibility is assigned for the overall co-ordination, monitoring and reporting of PAR

Review of regulations, planning documents and organisational structures to identify whether institutional responsibility is assigned for the overall co-ordination, monitoring and reporting of each PAR planning document.

Individual/managerial responsibility is assigned for the overall co-ordination, monitoring and reporting of PAR

Review of regulations, planning documents and organisational structures to identify whether a clear individual or managerial responsibility is assigned for the overall co-ordination, monitoring and reporting of each PAR planning document. For individual or managerial responsibility, the analysis assesses whether a particular civil servant or structural unit in general has been appointed to organise co-ordination, monitoring and reporting on implementation of the PAR planning document.

Political-level co-ordination body(-ies) covering all PAR areas exist and have met once during the calendar year

Document review, interviews with civil servants responsible for PAR co ordination and implementation of key reform areas. Political-level co-ordination on PAR can be done either by a separate PAR council, providing that the designated ministers participate, or in regular government policy discussion forums. The criteria for a political-level discussion of PAR are considered to have been met if the PAR topic covers either reporting on PAR or key policy issues related to any of the five substance areas of PAR and is open for presentation, debate or any other form of discussion. The criteria are not met if an agenda item has been formally approved without deliberation on substantive issues. If more than one political-level body is involved in co-ordinating different areas of PAR, there must be full co-ordination and harmonisation of the bodies’ activities. The assessment reviews the agendas and minutes of the different co ordination meetings to verify if the criteria have been satisfied.

Administrative level co-ordination body of representatives from relevant institutions is formally established

Document review, interviews with civil servants responsible for PAR co ordination and implementation of key reform areas. The analysis determines to what extent the co ordination arrangements for PAR are established and have been operational during the previous calendar year, whether PAR brings together all key administration reform stakeholders responsible for the implementation of the PAR areas, and if communication with government ministries and departments is regularly ensured. The assessment reviews the agendas and minutes of the different co ordination meetings to verify if the criteria have been satisfied.

Administrative level co-ordination body has met at least twice during the calendar year

Document review, interviews with civil servants responsible for PAR co ordination and implementation of key reform areas. The analysis determines whether the administrative level co ordination body has met at least twice during the during the previous calendar year to discuss implementation of the PAR agenda. The assessment reviews the agendas and minutes of the different co ordination meetings to verify if the criteria have been satisfied.

Administrative level co-ordination body has made decisions related to the content of the PAR agenda

Document review, interviews with civil servants responsible for PAR co ordination and implementation of key reform areas. The analysis determines whether the administrative level co-ordination body has made decisions related to the content of the PAR agenda during the last full calendar year. The assessment reviews the agendas and minutes of the different co ordination meetings to verify if the criteria have been satisfied.