Stakeholder involvement and communication

Draft PAR planning document(s) are disclosed for public consultation for a minimum of two weeks

Review of PAR-related documents, in particular public consultation reports and minutes of meetings for the process of drawing up or amending PAR planning documents (strategies, action plans and amendments). SIGMA analyses any new plan (strategy, action plan) or any amendment to a PAR area planning document that was approved during the last full calendar year. If no new plans or amendments to planning documents were approved in the assessment period, SIGMA analyses the most recent planning document(s) approved prior to the assessment period. If there were several planning documents prepared and approved, the processes for all of them will be checked to ensure the criteria are met.

At least two representatives of non-state actors are included in working groups for drafting PAR document(s)

Review of PAR-related documents, in particular decisions on composition of working groups and minutes of their meetings to establish whether at least two representatives of non-state actors are/were included in working groups for drafting PAR planning document(s).

At least two representatives of non-state actors regularly participate in PAR management meetings

Document review, interviews with civil servants responsible for PAR co-ordination and implementation of key reform areas, as well as with non-governmental organisations (NGOs). The analysis determines whether the non-state actors have been involved in meetings of PAR management and co-ordination meetings as participants (with or without voting rights).

There is a dedicated page on lead PAR institution’s website, or a separate webpage maintained by it on the PAR agenda

Review to ensure that there is a dedicated page on the lead PAR institution’s website or a separate webpage maintained by the lead PAR institution on PAR agenda where citizens can find basic information on set objectives and implementation progress of PAR in their country. Review on whether it provides the required information: a) all PAR planning documents as adopted by the government, b) annual monitoring reports for at least last full calendar year of the current set of planning documents, c) agendas and minutes of meetings of PAR co-ordination structures at both political and administrative levels, d) contact details of lead PAR structure and e) whether the site is regularly updated (at least informing on adoption of new planning documents, publishing of monitoring reports, holding of meetings).

Public awareness regarding government’s implemented reforms in public administration and achieved results (%)

Analysis of survey responses from a representative sample of the population to the following question or statement that shows actual results achieved by governments’ public communication efforts for promoting PAR and/or actual results achieved by this reform: “During the last six months, you have seen government information related to the improvement of work of the public administration”. Answer options are: Strongly disagree, Tend to disagree, Neither disagree nor agree, Tend to agree, Strongly agree, Do not know, Prefer not to answer. Points are allocated based on the percentage of respondents who replied “Tend to agree” and “Strongly agree” to the survey question (x): • x < 10% = 0 points. • 10% ≤ x < 90% = linear function. • x ≥ 90% = 1 point.