Professionalism of the selection committees

The legislation guarantees that members of selection panels are qualified professionals

Review of primary and secondary legislation regulating selection procedures to access public service positions in the central government administration. Only recruitment open to external candidates is considered. If there are separate provisions regulating recruitment to top management public service positions, they are not considered. For the assessment, general legislation on the public service is analysed. It may include a law on the civil service, and/or the general law on the public service, if it exists. Provisions of the labour law that may apply to recruitment of public servants are only considered if there is an explicit reference to them in general legislation on the public /civil service, or if the labour law is the general law regulating employment in the public service. Special legislation that may apply to some groups of public servants in the central government administration is not considered for the assessment. The analysis must determine whether the composition of selection committees is clearly established in legislation and ensures sufficient expertise and experience of committee members. At a minimum, legislation must establish that members of selection committees must be professionals with at least the same level of professional qualification and experience as the one of the vacancy open for recruitment. For members of selection committees who are public servants. This means that they must have experience in jobs of at least the same or equivalent category and level according to the job classification. The criterion does not apply to members of selection panels who are human resource management experts.

The legislation does not allow persons appointed and dismissed based solely on political criteria to appoint members of selection panels or to be members of selection panels

Review of primary and secondary legislation regulating selection procedures to access public service positions in the central government administration. Only recruitment open to external candidates is considered. If there are separate provisions regulating recruitment to top management public service positions, they are not considered. For the assessment, general legislation on the public service is analysed. It may include a law on the civil service, and/or the general law on the public service, if it exists. Provisions of the labour law that may apply to recruitment of public servants are only considered if there is an explicit reference to them in general legislation on the public /civil service, or if the labour law is the general law regulating employment in the public service. Special legislation that may apply to some groups of public servants in the central government administration is not considered for the assessment. The analysis must determine whether legislation fulfils the following two elements: 1) Political appointees (e.g., a minister, a political advisor in the minister’s cabinet) cannot be members of selection panels. 2) Members of selection panels cannot be appointed by political appointees. The general civil service and/or public service legislation must include all the elements above to score points. Otherwise, 0 points are awarded. If the general civil service and/or public service legislation fulfils the criterion, a reduction of points may be applied based on the checklist to assess SI 8.3, Criterion 2. The following six groups of institutions are assessed: ministries; customs administration, tax administration; foreign service; other three bodies reporting directly to the government, prime minister or ministers with the highest number of employees; regulatory authorities operating in the following domains: competition protection, energy, electronic communications, audio-visual media services. These groups correspond to groups a), b), c), d) e), and g) analysed in SI 8.3, criterion 2.

Members of selection panels must declare eventual conflicts of interest

Candidates in recruitment procedures can report conflicts of interest of members of selection panels

Members of selection committees are professionals of at least the same level of qualification required for the vacancy - 1. Number of files that meet the criterion (used for point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). The analysis must determine whether members of selection committees were professionals with at least the same level of professional qualification and experience as the one of the vacancy open for recruitment. Members of selection committees who were public servants must have experience in jobs of at least the same or equivalent category and level according to the job classification. For members who were not public servants, the concerned public bodies must provide an explanation of their experience and qualification. The criterion does not apply to members of selection panels who are qualified human resource management experts (they are assessed in criterion 7). Points are allocated based on the number of files that meet the criterion (x): • x = 0 = 0 points • 0 < x < 15 = linear function • x = 15 = 1.5 points.

Members of selection committees are professionals of at least the same level of qualification required for the vacancy - 2. Please fill in the checklist (does not determine point allocation)

No members of selection committees are appointed by political appointees or were political appointees - 1. Number of files that meet the criterion (used for point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). The analysis must verify that no member of the selection committees was a political appointee and that the members were not appointed by political appointees. If the recruitment file does not include documentary evidence about who appointed the members of the selection panel, 0 points are awarded, unless the selection panel is permanent and the composition is established in a separate act. Points are allocated based on the number of files that meet the criterion (x): • x = 0 = 0 points • 0 < x < 15 = linear function • x = 15 = 3 points.

No members of selection committees are appointed by political appointees or were political appointees - 2. Please fill in the checklist (does not determine point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). The analysis must verify that no member of the selection committees was a political appointee and that the members were not appointed by political appointees. If the recruitment file does not include documentary evidence about who appointed the members of the selection panel, 0 points are awarded, unless the selection panel is permanent and the composition is established in a separate act.

At least one selection panel member was a qualified human resource management expert - 1. Number of files that meet the criterion (used for point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). It is fulfilled if at least one member of the selection committee is expert in human resource management (HRM). Namely, the person is an HR staff with responsibilities on recruitment in the public service central co-ordination unit or in the recruitment authority’s HR unit (if different from the central co-ordination unit). Or the person is an external expert with professional qualification and experience in HR selection (for example, a person with a university degree on occupational psychology, or a certified diploma on HRM requiring higher education, and relevant experience in staff selection). In the latter case, the concerned public bodies must provide an explanation of the experience and qualification of selection committee members in the area of recruitment (prior experience, diplomas, training courses). Points are allocated based on the number of files that meet the criterion (x): • x = 0 = 0 points • 0 < x < 15 = linear function • x = 15 = 1.5 points.

At least one selection panel member was a qualified human resource management expert - 2. Please fill in the checklist (does not determine point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). It is fulfilled if at least one member of the selection committee is expert in human resource management (HRM). Namely, the person is an HR staff with responsibilities on recruitment in the public service central co-ordination unit or in the recruitment authority’s HR unit (if different from the central co-ordination unit). Or the person is an external expert with professional qualification and experience in HR selection (for example, a person with a university degree on occupational psychology, or a certified diploma on HRM requiring higher education, and relevant experience in staff selection). In the latter case, the concerned public bodies must provide an explanation of the experience and qualification of selection committee members in the area of recruitment (prior experience, diplomas, training courses).

The immediate line manager of the vacancy was a selection committee member - 1. Number of files that meet the criterion (used for point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). The analysis must determine whether the immediate line manager of the vacancy was a member of the selection panel, except if the vacancy reports to a political appointee. In this latter case, if the political appointee to whom the vacancy reports was a member of the panel, 0 points are awarded. Otherwise, the criterion is considered fulfilled. In pooled recruitments including vacancies from different central government administration bodies, the criterion is fulfilled if one member of the panel is a manager of the level immediately above the vacancies announced. Points are allocated based on the number of files that meet the criterion (x): • x = 0 = 0 points • 0 < x < 15 = linear function • x = 15 = 1.5 points.

The immediate line manager of the vacancy was a selection committee member - 2. Please fill in the checklist (does not determine point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). The analysis must determine whether the immediate line manager of the vacancy was a member of the selection panel, except if the vacancy reports to a political appointee. In this latter case, if the political appointee to whom the vacancy reports was a member of the panel, 0 points are awarded. Otherwise, the criterion is considered fulfilled. In pooled recruitments including vacancies from different central government administration bodies, the criterion is fulfilled if one member of the panel is a manager of the level immediately above the vacancies announced.

Members of the selection committees were trained in professional recruitment practices before participating in recruitments - 1. Number of files that meet the criterion (used for point allocation)

Analysis of a non-representative sample of recruitment files in competitions open to external candidates to fill vacancies in public service positions in a group of central government public administration bodies organised in the last full calendar year. The situation is analysed in the ministry responsible for finance, ministry responsible for internal affairs (of interior), ministry responsible for education, tax agency/administration, employment agency. If any of the indicated agencies do not exist, the largest agency subordinated to the government, or prime minister, or any minister is analysed instead (for the purpose of the assessment, police is not considered a government agency; agencies in charge of providing education and health care are excluded). Recruitments to public service top management positions are excluded. No points are awarded for recruitment files that do not include documentary proof of the composition of the competition panel, encompassing, for each member, the name and family name, the organisation where they come from, their job, and their role in the selection commission (e.g., chairperson, member, secretary). Analysis of documentary evidence of training and/or guidance (not necessarily a formal training course) provided to members of selection committees participating in the recruitments analysed in criteria 5 to 8. Points are allocated based on the number of files that meet the criterion (x): • x = 0 = 0 points • 0 < x < 15 = linear function • x = 15 = 1.5 points.

Members of the selection committees were trained in professional recruitment practices before participating in recruitments - 2. Please fill in the checklist (does not determine point allocation)