Effective internal organisation

Common standards for internal organisation of ministries and agencies have been established

The standards for internal organisation should stipulate at minimum the management structure, the functions of managers, and – for ministries – provide the common principles for establishing organisational units (e.g., how the organisational units should be called, who appoints their heads). Points can be awarded also, if the legislation does not stipulate the common standards, but no inconsistencies have been found in the internal organisations of the same type of public body in practice.

The acts for internal organisation establish accountability lines

At minimum the organigrams should not foresee subordination to more than one superior.

The work plan of the ministry assigns individual accountability for tasks

At minimum the workplan should assign responsibilities for all activities to an individual civil servant or the head of the lowest level organisational unit. Based on the workplans of the three line ministries (responsible for finance, economy and social affairs).

Alignment between management and budget structures (%)

Results are taken from the assessment in the public financial management area, sub-indicator 2.1.4. criterion 11. It is checked whether senior managers have their budgets allocated to them. Analysis is carried out based on data provided by the ministry responsible for the co-ordination of internal control and a review of the organisational structures and budgets of ministries. The analysis compares the managerial/organisational structures with the budget adopted by the parliament, or a more detailed budget breakdown adopted by the government. Points are allocated based on the percentage of alignment between management and budget structures within ministries (x): • x < 30% = 0 points • 30% ≤ x < 80% = linear function • x ≥ 80% = 2 points.

Perception of clarity of targets among civil servants (%)

Analysis of survey responses from a sample of public servants to the following question or statement “To what extent do you agree with the following statement: My department has a clear set of targets that we need to achieve”. Answer options are: Strongly disagree, Tend to disagree, Neither disagree nor agree, Tend to agree, Strongly agree, Do not know, Prefer not to answer. Points are allocated based on the percentage of respondents who replied "Tend to agree" or "Strongly agree” to the survey statement (x): • x < 30% = 0 points • 30% ≤ x < 80% = linear function • x ≥ 80% = 1 point.