Legislation about preservation and management of documents and data keeping

The legislation establishes the obligation of documenting the activities of the public authorities by an appropriate record

Review that legislation establishes the obligation to appropriately document the activities of public authorities so their work can be subsequently reviewed, assessed for correctness, timeliness, and quality of implementation, to keep evidence of facts, and to ensure legal certainty and accountability of public institutions.

The legislation establishes rules for the preservation and destruction of public electronic and physical documents

Review legislation establishes rules for the preservation and destruction of public electronic and physical documents.

There are rules establishing registers about physical and electronic documents, including the necessary metadata for ensuring classification, findability, and traceability

Review legislation establishes rules for the functioning of registers of physical and electronic documents, including the metadata for ensuring classification, findability, and traceability.

There are rules regarding the use of e-mail accounts

Review legislation establishes rules regarding the use of corporate e-mail accounts, including the obligation to keep relevant e-mails as proof of public activities and decisions.

There are rules establishing that official e-mail communications should be done through corporate accounts

Review of legislation to verify that official e-mail communications are done through corporate accounts.

There are rules establishing that storage of electronic documents has to be done in corporate clouds and servers

Review of legislation to verify that rules establishing the storage of electronic documents include the obligation to keep them in corporate clouds and servers.