Planning and preparation of the public procurement procedure

Procurement plans are published before the beginning of the period they cover on a central website accessible for free by all contracting authorities

Review of administrative data from assessments of monitoring systems and data presentation facilities, and data from publicly available sources, as well as checking of the actual outputs obtainable in the system.

Contracts awarded were previously announced in a procurement plan for the given year (%)

Analysis of the procedures announced publicly in procurement plans or prior information notices as a share of the total number of procedures conducted in the latest full calendar year. Only procedures above the de minimis thresholds (contracts above EUR 10 000) are included. Data is taken from annual reports from the public procurement authority and other relevant sources. Points are allocated based on the percentage of contracts awarded that were previously announced in a procurement plan for the given year (x): • x < 90% = 0 points. • 90% ≤ x < 100% = linear function. • x = 100% = 2 points.

Guidelines for preparation of public procurement are up to date, clear, and provide practical examples

Review of the guidelines for planning and preparation of public procurement and for the preparation of tender documentation. Guidelines are up to date if they are issued, amended or adjusted to be in line with laws and regulations in force.

Contracting authorities that find the guidelines for preparation of public procurement useful (%)

Analysis of survey responses from a sample of contracting authorities who had used the guidelines for planning and preparation of public procurement and for the preparation of tender documentation in the past three years. They were asked: “In general, how useful were the guidelines and manuals you used for solving your practical problems?”. Answer options are: “1 - Not at all useful, 2, 3, 4, 5 - Extremely useful, Do not know.” Points are allocated based on the percentage of respondents who replied “4” and “5 - Extremely useful” to the survey question (x): • x < 10% = 0 points. • 10% ≤ x < 90% = linear function. • x ≥ 90% = 1 point.

Contracting authorities that use inputs from market consultations and cost estimates when preparing tender documentation (%)

Analysis of survey responses from a sample of contracting authorities to the following questions or statements: • “Over the past three years, how often have you done the following when preparing a specific public procurement process? Conducted consultations with the relevant market (economic operators) for goods, works or services you intend to purchase” • “Over the past three years, how often have you done the following when preparing a specific public procurement process? Prepared cost estimates:” Equal weight is given to both groups when calculating the average. Answer options are: Never, Once, A few times, Often, Always, Do not know. Points are allocated based on the percentage of respondents who replied “Often” and “Always” to the survey questions (x): • x < 10% = 0 points. • 10% ≤ x < 90% = linear function. • x ≥ 90% = 1 point.