Efficiency of modern tools and techniques

Guidelines for the use of framework agreements cover all relevant stages of the procurement process

Review of guidelines. Relevant stages of the procurement process are: planning and preparation of procurement process, advertising the framework agreement, the tender process, awarding the framework agreement, operating a framework agreement and award of contracts under a framework agreement, managing the framework agreement.

Guidelines for the use of framework agreements provide detailed explanations and practical examples

Review of guidelines.

Guidelines for the use of framework agreements are up to date

Review of guidelines. Guidelines are up to date if they are issued, amended, or adjusted to be in line with laws and regulations in force.

Contracting authorities and economic operators that find the guidelines for the use of framework agreements useful (%)

Analysis of survey responses from a sample of contracting authorities and businesses of those that had used the guidelines for the use of framework agreements in the past three years. They were asked: “In general, how useful were the guidelines and manuals you used for solving your practical problems?”. Answer options: “1 - Not at all useful, 2, 3, 4, 5 - Extremely useful, Do not know.” Equal weight is given to both groups when calculating the average. Points are allocated based on the percentage of respondents who replied “4” and “5 - Extremely useful” to the survey question (x): • x < 10% = 0 points. • 10% ≤ x < 90% = linear function. • x ≥ 90% = 1 point.

Use of multi-supplier framework agreements (%)

Analysis of administrative data to determine the number of multi-supplier framework agreements divided by the total number of framework agreements concluded in the latest full calendar year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Points are allocated based on the percentage of multi-supplier framework agreements (x): • x < 23% = 0 points. • 23% ≤ x < 63% = linear function. • x ≥ 63% = 2 points.

Contract value awarded under framework agreements (%)

The value of contracts concluded under framework agreements is calculated as the share of value of procurement awarded in contracts under framework agreements in the total contract value in the latest full calendar year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Points are allocated based on the percentage of contract value awarded under framework agreements (x): • x < 5% = 0 points. • 5% ≤ x < 25% = linear function. • x ≥ 25% = 2 points.

Clear and comprehensive guidelines for the use of dynamic purchasing systems (DPS) are available to contracting authorities

Review of guidelines. Guidelines are considered to be comprehensive when they cover all relevant stages of the procurement process i.e., planning and preparation of procurement process, advertising the dynamic purchasing systems (DPS), the tender process, setting up the DPS, operating a DPS and award of contracts under a DPS, managing the DPS.

Contract value awarded under a dynamic purchasing system (%)

The value of contracts concluded using dynamic purchasing systems (DPS) is calculated as the share of value of procurement awarded in contracts under DPS in the total contract value in the latest full calendar year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Points are allocated based on the percentage of contract value awarded under a dynamic purchasing system (x): • x < 3% = 0 points. • 3% ≤ x < 10% = linear function. • x ≥ 10% = 2 points.

At least one central purchasing body is operational

Review of laws and regulations, internal acts on organisation and functioning of procurement institutions and reports on the work of central institutions.

Procurement value awarded in centralised purchasing (%)

The value of contracts concluded in centralised purchasing is calculated as the share of value of procurement awarded in contracts under centralised purchasing in the total contract value in the latest full calendar year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Points are allocated based on the percentage of contract value awarded in centralised procurement (x): • x < 1% = 0 points. • 1% ≤ x < 5% = linear function. • x ≥ 5% = 2 points.