Performance of public procurement market

Businesses that did not take part in a public tender or procedure because the deadline for submitting the bids was too tight and impossible to meet (%)

Analysis of survey responses from a sample of businesses to the following question or statement: “In the past three years, has your company decided not to take part in a public tender or a public procurement procedure?.” Assessors determine the percentage of businesses that answer “yes” and cited the following reason: because the deadline for submitting the bids was too tight and impossible to meet. Answer options are: “The deadline for submitting the bids were too tight and impossible to meet”, “The deal seemed to have been sealed before the tender was published”, “The criteria seemed to be tailor-made for certain participants”, “The evaluation criteria were unclear”, “The procedure seemed too bureaucratic or burdensome”, “Other (please, specify)”, “Do not know”. Points are allocated based on the percentage of respondents who replied that they did not take part in a public tender or procedure because the deadline for submitting the bids was too tight and impossible to meet (x): • x > 90% = 0 points. • 90% ≥ x > 10% = linear function. • x ≤ 10% = 4 points.

Businesses that did not take part in a public tender or procedure because the outcome seemed to have been predetermined before the tender was published (%)

Analysis of survey responses from a sample of businesses to the following question: “In the past three years, has your company decided not to take part in a public tender or a public procurement procedure?.” Assessors determine the percentage of businesses that answer “yes” and cited the following reason: the deal seemed to have been sealed before the tender was published. Answer options are: “The deadline for submitting the bids were too tight and impossible to meet”, “The deal seemed to have been sealed before the tender was published”, “The criteria seemed to be tailor-made for certain participants”, “The evaluation criteria were unclear”, “The procedure seemed too bureaucratic or burdensome”, “Other (please, specify)”, “Do not know”. Points are allocated based on the percentage of respondents who replied that they did not take part in a public tender or procedure because the deal seemed to have been sealed before the tender was published (x): • x > 90% = 0 points. • 90% ≥ x > 10% = linear function. • x ≤ 10% = 4 points.

Average number of tenders submitted per competitive procedure

Review of administrative data provided by the authorities and data from publicly available sources. Points are allocated based on the average number of tenders submitted per competitive procedure (x): • x < 2.6 = 0 points. • 2.6 ≤ x < 5 = linear function. • x ≥ 5 = 5 points.

Competitive procedures when only one tenderer submitted a tender (%)

Analysis of administrative data to calculate the number of competitive procedures where only one tenderer submitted a tender in the latest full calendar year, divided by the total number of competitive procedures in the same year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Points are allocated based on the percentage of competitive procedures to which only one tenderer submitted a tender (x): • x > 38% = 0 points. • 38% ≥ x > 13% = linear function. • x ≤ 13% = 4 points.

Contracts awarded to small and medium-sized enterprises (%)

Analysis of administrative data to calculate the number of contracts awarded to small and medium- sized enterprises in the latest full calendar year as a share of the total number of contracts concluded the same year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Contracts awarded to consortia where at least one of the members is a small or medium-sized enterprise shall be taken into account. Points are allocated based on the percentage of contracts that are awarded to small and medium sized enterprises (x): • x < 40% = 0 points. • 40% ≤ x < 80% = linear function. • x ≥ 80% = 3 points.

Contract value awarded to small and medium-sized enterprises (%)

Analysis of administrative data to calculate the value of contracts awarded to small and medium- sized enterprises in the latest full calendar year as a share of the total value of contracts concluded the same year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Contracts awarded to consortia where at least one of the members is a small or medium-sized enterprise shall be taken into account. Points are allocated based on the percentage of contract values that are awarded to small and medium sized enterprises (x): • x < 20% = 0 points. • 20% ≤ x < 60% = linear function. • x ≥ 60% = 3 points.

Competitive procedures with subject matter of procurement divided into lots (%)

Analysis of administrative data to determine the number of competitive procedures with subject matter of procurement divided into two or more lots divided by the total number of competitive procedures commenced in the latest full calendar year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage. Points are allocated based on the percentage of competitive procedures with subject-matter of procurement that are divided into lots (x): • x < 9.5% = 0 points. • 9.5% ≤ x < 43% = linear function. • x ≥ 43% = 2 points.

Procurement procedures cancelled (%)

Analysis of administrative data to calculate the share of procurement procedures cancelled for reasons other than a decision of a review body in the latest full calendar year, whether above or below the EU thresholds, but above the de minimis amount (contracts above EUR 10 000), expressed as a percentage of the total number of procurement procedures in the same year. Points are allocated based on the percentage of procurement procedures that are cancelled (x): • x > 25% = 0 points. • 25% ≥ x > 5% = linear function. • x ≤ 5% = 5 points.