Contract management

Contracting authorities have access to guidelines and good practice examples on contract management, complementing the provisions in primary law

Review of guidelines.

Contracting authorities and economic operators confirming that contracts are implemented in a timely manner (%)

Analysis of survey responses from a sample of contracting authorities and businesses to the following question: “Over the past three years, how often have concluded contracts been implemented within the deadline stipulated in the contract?” Answer options are: “Never, Once, A few times, Often, Always, Do not know” . Equal weight is given to both groups when calculating the average. Points are allocated based on the percentage of respondents who replied “Often” and “Always” to the survey question (x): • x < 10% = 0 points. • 10% ≤ x < 90% = linear function. • x ≥ 90% = 1 point.

Contracting authorities and economic operators confirming that quality control measures have been carried out during contract execution (%)

Analysis of survey responses from a sample of contracting authorities and businesses to the following question or statement: “Over the past three years, how often have quality-control measures been carried out during contract execution?” Answer options are: “Never, Once, A few times, Often, Always, Do not know”. Equal weight is given to both groups when calculating the average. Points are allocated based on the percentage of respondents who replied “Often” and “Always” to the survey question (x): • x < 10% = 0 points. • 10% ≤ x < 90% = linear function. • x ≥ 90% = 1 point.

Contracting authorities and economic operators confirming that time limits for payments comply with legal requirements, and payments are processed as stipulated in the contract (%)

Analysis of survey responses from a sample of contracting authorities and businesses to the following questions: • “Over the past three years, how often have time limits for payments stipulated in the contracts complied with legal requirements?” Answer options are: “Never, Once, A few times, Often, Always, Do not know”. • “Over the past three years, how often have payments been processed as stipulated in the contract?” Answer options are: “Never, Once, A few times, Often, Always, Do not know”. Equal weight is given to both groups when calculating the average. Points are allocated based on the percentage of respondents who replied “Often” and “Always” to the survey questions (x): • x < 10% = 0 points. • 10% ≤ x < 90% = linear function. • x ≥ 90% = 1 point.

Contracts amended after award (%)

Analysis of administrative data to calculate the number of contracts amended in the latest full calendar year as a share of the total number of contracts concluded the same year, expressed as a percentage. Modifications that have been provided for in the initial procurement documents including price revision clauses, or options are not included in the calculation. Framework agreements and call-offs under them are excluded from the calculation. Points are allocated based on the percentage of contracts that are amended after award (x): • x > 25% = 0 points. • 25% ≥ x > 5% = linear function. • x ≤ 5% = 2 points.

Up-to-date information on progress in the execution of contracts is available on a central public portal, accessible for free

Review of websites (public procurement portal, e-procurement platforms). Information on progress in the execution of contracts can include milestones, completion, and payment.