Existence of a functional HR database with data on civil service

Expert review of regulations and reports produced by the civil service central co ordination unit. On site review of the central HR database/registry, with sample printouts as appropriate. Interviews with the staff of the civil service central co ordination unit and with heads of HRM units. Availability of data is also verified through quality and timeliness of responses to SIGMA requests. Immediate availability will be checked for at least the following reports: division of public servants by categories and administrative bodies; annual turnover for the different staff categories/administrative bodies; and average total yearly salary for different staff categories. For the data on public servants to be considered as comprehensive at least the following information must be included: name, date of birth, gender, current position, public service positions held, education, salary, bonuses and benefits, performance appraisal results, disciplinary sanctions and termination of employment. In case there is no centralised database, the databases of at least three out of the following five bodies are analysed: two ministries (the same in all assessed countries) and the three other government bodies with the highest number of civil servants reporting to the government, CoM or the prime minister.

Criteria fulfilled: 2/5

Yes
No
No data available / not assessed
Database(s) are interoperable with other relevant systems (at least with the payroll system), or if there is no central database then all data sets must be standardised and provide data in real time, include all employed civil servants and institutions required by regulations, allow quick reporting and has comprehensive data on public servants in all bodies analysed (1 point)
Data is updated in real time. If no central database exists then data sets in all analysed bodies must be updated in real time (0.5 points)
Database(s) and data include all employed civil servants and institutions required by the relevant regulations. If no central database exists then data sets in all analysed bodies must include all employed civil servants required by the relevant regulations (1 point)
Database(s) and data allow quick reporting on all relevant HR areas, as noted above. If no central database exists then data sets in all analysed bodies must include all employed civil servants required by the relevant regulations (0.5 points)
Data on public servants is comprehensive. If no central database exists then data sets in all analysed bodies must include all employed civil servants required by the relevant regulations (1 point)